How to Schedule Instagram Posts: A Simple Step-By-Step Guide

Sep 21, 2021

Social Media Platforms

How to Schedule Instagram Posts: A Simple Step-By-Step Guide

In today’s digital age, Instagram has solidified its position not only as a platform for personal connections but also as a powerhouse for professional endeavours. With its ever-expanding user base and evolving features, Instagram has become the go-to social media platform for influencer marketing, branding, and customer engagement.

For businesses, creators, and social media managers alike, being able to schedule Instagram posts has become paramount. 

Let’s delve into the ultimate guide to mastering this essential aspect of Instagram management.


Save Time

In the hustle and bustle of today’s fast-paced world, time is a precious commodity. Whether you’re a business owner, creator, or social media manager, juggling multiple tasks is the norm. 

Making the effort to schedule Instagram posts in advance can be a game-changer, allowing you to allocate more time to strategic planning, content creation, and other crucial business activities. 

Bid farewell to last-minute scrambles to scrape together a photo dump – scheduling enables you to plan ahead effectively.

Be Consistent

Consistency is pivotal in the realm of social media. Maintaining a regular posting cadence on Instagram is essential for fostering audience engagement and enhancing brand visibility.

By scheduling your posts, you establish a dependable flow of content, effectively keeping your audience informed and engaged without the need for daily manual posting. 

This strategic approach not only saves time but also cultivates a sense of reliability, reinforcing your brand’s presence in the minds of your followers.

Write Stronger Captions

Crafting captivating captions in the spur of the moment can feel like a daunting task. However, when you schedule Instagram posts, you gain the luxury of time to meticulously brainstorm and fine-tune your captions. This allows you to ensure that they truly resonate with your audience and authentically reflect your brand’s voice. 

Furthermore, optimizing captions with relevant keywords and hashtags becomes effortless, significantly boosting discoverability and engagement levels.

schedule IG posts captions

Craft a Cohesive Visual Story

In the visually-driven world of Instagram, aesthetics matter. A cohesive visual story can captivate your audience and leave a lasting impression. By planning and scheduling your posts, you can curate a visually appealing grid that showcases your brand identity and narrative, fostering authenticity and resonance with your audience.

Vieve's cohesive feed

Keep Your Content Calendar Organised

Organization is the cornerstone of effective social media management. Scheduling your Instagram posts allows you to maintain a structured content calendar, providing a holistic view of your content strategy. Identifying gaps and opportunities becomes easier, enabling you to fine-tune your approach and maximize engagement.

Post From Your PC or Mac

For efficiency enthusiasts, schedule Instagram posts from your desktop – it offers a host of advantages. With a full keyboard at your disposal and a larger screen for previewing content, scheduling via desktop streamlines the posting process and facilitates multitasking seamlessly.


To utilize Instagram’s scheduling features, upgrading to a professional account is a prerequisite. Once you’ve made the switch, scheduling posts can be done effortlessly using either the Instagram app or Meta Business Suite.

Using Instagram App

To schedule Instagram posts or reels, begin by creating your content as you normally would. Once you’ve finalized your post or reel, scroll down and tap on “Advanced Settings.” Here, you’ll find the option to toggle the “Schedule” switch. Select your desired date and time for the post to go live. 

After setting the schedule, simply tap “Share” to confirm and schedule your post. You can then manage all scheduled content conveniently through the “Scheduled Content” section located in your profile menu.

Using Meta Business Suite

To schedule Instagram posts using Meta Business Suite, start by accessing the platform and navigating to the Content section. Here, you can create your post, reel, or story, ensuring it aligns with your branding and messaging. Next, select your Instagram account and finalize your content. 

Once everything looks good, proceed to schedule your post by specifying the desired date and time for it to be published. 

With your scheduling set, you can then sit back and relax as your scheduled posts go live seamlessly.


Mastering Instagram scheduling requires finesse and attention to detail. Here are four tips to elevate your scheduling game:

Post at Your Best Time

Experiment with posting times to optimize engagement. Utilize tools or spreadsheets to track performance and identify your optimal posting window.

Use Relevant Hashtags

Maximize reach and discoverability by incorporating 20-30 relevant hashtags into your posts. Ensure they align with your content and resonate with your audience.

Enhance visibility by incorporating relevant keywords into your captions. Capitalize on Instagram’s search functionalities to increase the discoverability of your content.

schedule IG posts: relevant hashtags

Create a Strong Visual Impression

Craft visually appealing posts that align with your brand identity. Whether it’s through bold colours or cohesive themes, prioritize aesthetics to captivate your audience and drive engagement.

Mastering the art of scheduling Instagram posts is indispensable for brands and creators seeking to optimize their social media presence. 

By harnessing the benefits of scheduling, embracing best practices, and leveraging Instagram’s scheduling tools, you can streamline your posting process, enhance consistency, and maximize audience engagement. 

Elevate your Instagram game today and unlock the full potential of this dynamic platform. Happy scheduling!

Our Influencer marketing agency and Social agency are located worldwide, with our agency network based in the USA, UK, UAE and China.

If you want to receive our industry insights, visit our Influencer Marketing & Social Media blog.

@ Socially Powerful


Popular Blogs

Most Popular Instagram Hashtags | Tiktok Hashtags | Instagram Monetization | Facebook Banner Size | Snapchat Influencers | Most Subscribed Youtubers | Best Time to Post on Youtube | UK Twitch Streamers | Female Twitch Streamers | Popular Tiktok Songs | Male Tiktok Influencers | Lgbtq Tiktok Influencers | The Rise and Fall of Clubhouse  | Influencer Marketing on Clubhouse | LiketoKnowit | Pretty Little Thing Instagram| Top Social Marketing Agencies



author image

James Hacking


Socially Powerful, founded in 2017, stood as pioneers of the influencer marketing industry. Today we are a global social marketing agency and technology company.

latest posts

Social And Influencer Marketing News + Insights

post image

May 23, 2024

Influencer Marketing Agency

InfluenceOptima: The Marketing Tech Stack Increasing E2E Influencer Marketing Efficiency

Read more
post image

May 23, 2024

Influencer Sessions

Influencer Sessions: Get To Know @yasmindan

Read more
post image

May 23, 2024

Marketing News

Perfectly Proud: How to Create Pride Advertising Campaigns That Resonate in 2024

Read more
post image

May 22, 2024

Marketing News

How Far Can Celebrity Endorsements Really Take A Brand?

Read more
post image
post icon

May 22, 2024

Influencer Marketing Agency

Top 20 TikTok Marketing Agencies in the U.S. in 2024

Read more
post image
post icon

May 22, 2024

Influencer Marketing Agency

Top 20 Social Media Marketing Agencies in the U.S. in 2024

Read more
View all blog posts chevron icon

Get in touch

We'll show you how to start powerful conversation, drive social engagement, build your brand, hit sales targets or meet other goals you have, wherever you are in the world.

Work with us chevron icon